Switching from When I Work
Switch from When I Work to one plan, not three.
Rota, mobile clock-in and timesheets for £9.90/month up to 10 people, then £1.50 per extra person. When I Work splits scheduling, reporting and single sign-on across three per-user tiers.
14-day free trial, no card required.
Published starting price
When I Work
Essentials
£1.85/user/mo
Wavro
Up to 10 people, everything included
£9.90/mo
When I Work's own published price, 10 August 2026, for When I Work's entry tier - a 10-person team on Essentials is £18.48/month. See When I Work's pricing page. US dollar prices converted to pounds at $1 = £0.739 on 18 August 2026; exchange rates move, so check the current rate before deciding.
Side by side
What each plan actually includes
When I Work's Essentials plan covers scheduling and messaging; advanced scheduling rules, custom reporting and single sign-on are gated behind the Pro and Premium tiers. Wavro is one plan - compare what you'd actually need to match it.
| Wavro | When I Work | |
|---|---|---|
| Starting price | £9.90/month | from £1.85/user/month (Essentials) |
| Pricing model | Flat rate, up to 10 people included | Per user - Essentials, Pro (£3.70/user), Premium (£5.91/user) |
| 10-person team | £9.90/month | £18.48/month (10 users on Essentials) |
| Public pricing, no sales call | ||
| Rota builder | ||
| Mobile clock-in | Not confirmed on When I Work’s public pricing | |
| Timesheet approval | Not confirmed on When I Work’s public pricing | |
| UK weekday/weekend/bank-holiday pay rates | Not listed on When I Work’s public pricing | |
| Multiple locations, one login | Included from Essentials up | |
| Custom reports & role permissions | Included | Pro plan and up only |
| Free trial | 14 days, no card | 14 days, full access, no card |
| Minimum contract | None - month to month | None - switch, add/reduce seats, or cancel anytime |
When I Work figures are taken from When I Work's own public pricing page as of 10 August 2026 and may have changed since - confirm current pricing directly with When I Work before deciding. US dollar prices converted to pounds at $1 = £0.739 on 18 August 2026; exchange rates move, so check the current rate before deciding.
What's included
Everything, on the one plan
No per-tier or per-module pricing to work out - every Wavro plan ships with the same feature set.
- Weekly rota builder
- Staff mobile view
- Shift publishing and invites
- Clock-in and clock-out
- Timesheet approval
- Paid holiday tracking
- Multi-company groups
- Email + push notifications
- Cost forecast
- Live manager dashboard
- Weekly insights
Questions
Switching from When I Work
Does Wavro import my When I Work schedule and staff list?
Not automatically today - Wavro has a direct importer for Deputy schedule exports, but not yet for When I Work. Moving over means adding your team during setup (role, pay rate, email) and building the first week fresh, which most owners do in under an hour.
Is Wavro really cheaper than When I Work?
Wavro is £9.90/month for up to 10 people, all features included. When I Work's Essentials is £1.85/user/month - £18.48/month for a 10-person team - but advanced scheduling rules, custom reports and role permissions need Pro at £3.70/user/month, £36.95/month for the same team.
What happens to the rest of my When I Work billing?
That's between you and When I Work - When I Work bills per user, so check your current plan before cancelling. Wavro has no minimum contract, so you can run both in parallel: build a real week on Wavro's free trial and only cancel When I Work once you're happy.
Does Wavro charge per user like When I Work?
No. Wavro is a flat £9.90/month for up to 10 people, then £1.50 per extra person - not a per-user rate from person one. When I Work's tiers charge per user regardless of team size, so the bill climbs in a straight line with headcount from the very first person, and moving up a tier repriced every seat, not just the new features.
Try Wavro free for 14 days
Build a real rota, invite your team, and run a week of clock-ins before you decide anything. No card, no sales call.
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